Contrary to popular belief a cluttered desk is not a sign of productivity. Instead a messy desk can become emotionally draining and hamper your ability to get things done. In addition your unorganized paperwork sends a terrible message to your co-workers and clients that: “My work is out of control.”
Generally, you”ll find yourself with a messy desk because you have no system in place for incoming and outgoing paperwork. If you truly want to better organize your desk it will require changing old habits and discipline on your part. Do you have what it takes to overcome the barrage of paper covering your desk? YES you do!
The Clear Desk
-Do you know what information is in the piles on your desk?
-Has important mail gone unanswered because they were hidden under piles in your home office?
-Have you missed deadlines because you don’t have systems in place?
- Filing can be boring but an organized filing system provides a home for the paperwork on your desk. Never set aside a piece of paper without taking some action on it. As a first step, make sure the paper you file meets the following criteria:
- The information is useful.
- The information cannot be obtained from any other source (internet, memory key).
- This document will be used again in the next six months to a year.
Schedule time to file regularly: daily or weekly. All paperwork should be filed until you are ready to work on it.
- Sort incoming mail. Separate correspondence into the following categories: Action, Information, Read and Wastebasket
- Muddle through your mounds of magazines. Cancel subscriptions that no longer meet your needs or consider changing to an electronic version.
Always straighten your desk at the end of the day so each time you enter your home office you can start with a clear desk and clear mind.
Janet M. Taylor is a professional organizer, speaker and author with over 20 years of experience helping people get organized. If you are ready to get your life totally organized visit her website at www.janetmtaylor.com